Streamline and automate your travel expense process
As organisations look to rationalise their day-to-day operations, the need for robust and effective expense management is more important than ever.
Travel expenses represent one of the highest controllable expenses after payroll, so poor adherence to policy can be extremely costly, especially with travel expenditure expected to soar over the coming years.
Moreover, error prone, manual and inefficient processes can delay the billing of customers and reimbursement to employees. This is further exacerbated where organisations operate across different time zones and currencies.
But, where eliminating travel is not an option, better SAP Human Capital Management (HCM) processes can enable significant cost savings as well as other benefits.
Business benefits
- Improve transparency of cost: Support the analysis of expense claims to highlight potential improvement and opportunities, i.e. negotiating preferential rates with suppliers.
- Drive user-adoption and increase user productivity: Using a more intuitive user interface, Employee Self Service supports the completion of automated expense claims, ensuring adherence to policy, and reducing the time taken to complete a report by up to 50%.
- Increase process efficiency: Workflow supported processes enable the more efficient approval of claims via an online.
- Reduce processing time: Enable validation at the point of submission. Additionally, corporate credit cards can be loaded and used to automatically create end-to-end travel expense claims, further speeding up claims process and increasing accuracy.
- Control policy compliance: Prevent expenses not covered by company policy from being claimed by pre-defining expense types and limits in the system. These can be varied according to employee levels or travel location.
- Improve cash flow by accelerating the reimbursement process: Automate processes and workflow through electronic capture expense claims, which can also be simultaneously processed for customer billing.
- Deliver a global solution: Enable country specific versions to ensure international legal compliance.
Functionality provided by SAP
Increase your return on investment (ROI) by extending an existing SAP solution to include SAP Travel Management. This completes the integration of financials, SAP HCM, operations, workflow, and SAP ERP reporting features and provides an end-to-end solution.
The application includes a tailored user interface for all roles involved in processes and includes the following features:
- Web application for travellers, travel arrangers, and managers.
- Power-user graphical interface for expense administrators.
- Reporting dashboard for travel managers.
- Policy configuration for system managers.
Contact us to find out about Bluefin Solutions' Accelerated Implementation Package.