Do you waste time double keying data into your HR and Payroll solutions?

Does your payroll require lots of manual intervention to get your employees paid?

Is passing your payroll figures through to Finance a time consuming activity?

When you work in payroll, you know that there's a lot more going on than gross-to-net calculations. Sometimes that may seem like the easiest part of payroll processing. The other tasks include making sure you have accurate pay rates, hours, overtime, and deductions; getting the cheques and pay statements to the right places, at the right time; answering employees' questions (even explaining why a net payment is one penny different than the last one!); getting payroll information to financial systems, mortgage companies, benefits providers, and government agencies, squeezing in that late request for payment, the list goes on and on. And as soon as you've finished one payroll cycle, it's time to start the next one.

SAP Payroll is the most comprehensive payroll administration system on the market today. With exceptional payroll processing functionality, flexibility, and integration capabilities, as well as unsurpassed global payroll functionality, SAP Payroll is designed to help you maintain compliance with the multitude of statutory rules that impact payroll, and support your company's requirements, today and in the future.

If you are already using other SAP components such as Finance or HCM then implementing SAP Payroll is a logical and cost effective replacement for your legacy system. Delivered as part of the core ERP suite you can immediately benefit from a solution that's:-

• Comprehensive

Comprehensive payroll functionality, including off-cycle payrolls, retroactive adjustments, calculation of averages, assessment of time data, loans, date driven processing, and reporting

• Flexible

Easily customizable to your specific rules and requirements; delivered interfaces with leading payroll service providers and time collection systems allow you to easily extend your solution beyond SAP Payroll

• Global

Supports current legal regulations in 47 countries worldwide, ensuring compliance with regulatory requirements for reporting purposes

• Accessible

Provides the right tools for the right users to gain appropriate access to information, including Employee Self-Service and Managers Self Service

• Integrated

Integration with SAP HR, SAP Financials including Travel Expenses, and Logistics facilitates seamless management reporting, single-source data entry, and comprehensive workflow integration across components

• Secure

Protection of all data using SAPs comprehensive Authorisations functionality, based on your rules and requirements for appropriate user access

Key Capabilities of SAP Payroll

Payroll is the main processing engine of the SAP HR module and is fully integrated with Personnel Administration (PA) and Time Management (TM). As virtually all master data relevant to payroll processing is held within these two components, there is no real system distinction between data in PA, TM and Payroll.

Users who have traditionally maintained records on a stand-alone HR database are now directly maintaining records that will automatically be processed during the payroll run. They no longer have to inform payroll so they can update their own database leading to improved efficient and accuracy of data. This increased efficiency can allow faster processing for the payroll department and eventually allow payroll cut off dates to be extended.

With the ability to run the payroll overnight and multiple times the payroll team are able to keep checking and addressing errors, run reports through the payroll period allowing a more even distribution of their work load rather than the usual "peaks and troughs" of traditional payroll processing.

SAP Payroll provides a high level of functionality which includes statutory processing. The UK Payroll functionality includes:

• Automatic Recalculation of Back Dated Pay Adjustments (Retro Processing)
• Processing of Statutory Absences Payments
• Processing of Company Absence Pay Entitlements
• All Statutory payments and deductions such as Court Orders, Student Loan and Tax Credits
• Overtime calculation
• Gross Up of payments
• Pension calculations
• Tax Calculations, P11d processing
• NI Calculations
• BACS processing
• Posting Direct to Financials
• Cost Distribution
• Extensive Reporting Options
• E-Filing capabilities
• Publication of Payslips via ESS

Company specific payroll processing rules such as overtime calculations and sick pay entitlement are based on the Enterprise and Personnel Groupings which are vital for other areas of HR. This approach allows varying rules to be configured and applied to different types of employees. How an employee is processed through payroll will be determined by their Organizational Assignment in the Personnel Administration component.

Where back dated changes have been made to an employee's master data, SAP payroll will automatically recalculate (retro) an employee's pay and make any appropriate adjustments in the current period. "Up to Gross" figures will be affected by this process. "Gross to Net" processing will take into account the values carried forward from the adjusted periods. Therefore, when a back-dated pay rise is applied there is no need to manually calculate back pay. When this change crosses a tax year the year end figures will not be amended and the adjustment carried forward to the new financial year. The Payroll results will highlight values carried forward from a previous financial year so they are easily reportable.

In SAP, up to gross and gross to net processing are carried out by the same payroll process. Once complete, a BACS file can be generated and sent, and results can then be transferred directly to Finance where SAP Payroll will also make the appropriate adjustments where back dated changes to employee cost assignment have been made.

SAP also provides regular updates to keep you compliant with the latest statutory rules. HR Support Packs deliver the budget changes, forms and report layouts etc which you can easily apply to your solution ensuring you are always using the latest rules.